Mileage reimbursement calculator
Mileage reimbursement is the miles driven times a rate per mile. Enter your miles, or a list of trips, and the rate, which starts at the IRS standard business rate of 76 cents a mile for July 1 to December 31, 2026. It runs in your browser with no sign-up, and you can save the result as a PDF.
Your files
The total, if you have one. You can also list trips below.
Starts at the IRS business rate for July 1 to December 31, 2026. Change it to any rate.
One trip on each line, in miles. They are added to the miles above.
Results
Enter the miles, or a list of trips, and a rate to see your results.
Editable spreadsheet
Pro gives you this calculation as an Excel file with live formulas, so you can change a number and watch every result update. It opens in Excel and Google Sheets.
Get Pro for the Excel fileThese figures are estimates for planning. They are not financial, tax or investment advice. The IRS rate is an optional standard. An employer can reimburse a different rate. Check the IRS page before you rely on it. Working out a result is free and never counted. Saving the PDF counts as one of your free uses; Pro has no limit.
The formulas in words
- Total miles = the miles box plus the miles from each trip in the list.
- Rate per mile = the rate in cents divided by 100.
- Mileage amount = total miles times the rate per mile.
What is the IRS standard mileage rate for 2026?
The IRS lists 76 cents a mile for business use from July 1 to December 31, 2026, and 72.5 cents a mile from January 1 to June 30, 2026. The IRS page was read on November 1, 2026. Rates change, so check the IRS page linked below before you rely on one.
Do I have to use the IRS rate to reimburse mileage?
No. The IRS rate is an optional standard that taxpayers can use to work out a deduction, and an employer can reimburse a higher or lower rate. Some places also set their own rules for expense reimbursement. Type any rate into the rate box, in cents per mile, to see the amount.
How do I add up miles from several trips?
Type each trip's miles on its own line in the trips box. The calculator adds them to anything in the miles box, then multiplies the total by the rate. Ten trips of 12.5 miles is 125 miles, and 125 miles at 76 cents is $95.00. Keep a log with the date and purpose of each trip.
Is this tax advice?
No. The calculator only multiplies miles by a rate. Whether you can deduct mileage, which rate applies to you and what records you need are questions for a tax professional or the IRS. The mileage log template on this site helps you note the date, purpose and miles of each trip as you go.
Put the numbers on paper
- Mileage log template: record the date, purpose and miles of each trip as you drive.
- Freelance invoice template: bill mileage to a client as a line on the invoice.
- Invoice due date calculator: find when the invoice is due.
- Hourly rate calculator: work out what to charge for your time as well as your miles.
- PDF tools and templates for freelancers: everything for invoices, quotes and agreements in one place.
- All business calculators: the full list of free calculators.
Where the numbers come from
- IRS: Standard mileage rates, read November 1, 2026. Business use: 76 cents a mile for July 1 to December 31, 2026 (notice IR-2026-29), 72.5 cents for January 1 to June 30, 2026 (IR-2025-128) and 70 cents for 2025 (IR-2024-312). The IRS page was last updated July 28, 2026.
The IRS rate is an optional standard, not a rule for everyone, and employers can reimburse a different rate. Rules vary, so check yours.
Key facts
- Privacy: We don't sell your data. This tool runs in your browser, so your files stay on your device and are never uploaded.
- Ads: none. No third-party ads and no ad cookies.
- Limits: working out a result is free, needs no account and is never counted. Saving the result as a PDF counts as one of your free uses. Emailing it to yourself is optional. Pro has no limit on uses with Pro.
- Price: free to start. The editable Excel version with live formulas is part of Pro, $2.99 a month or $24 a year. Pro cancels in one click.
- Results are estimates for planning, not financial, tax or investment advice.
Last updated:
By the PDFinish editorial team · Reviewed
Common questions
Is the mileage reimbursement calculator free?
Yes. Working out a result is free, needs no account and is never counted. Saving the result as a PDF counts like any other PDFinish file under the free allowance shown on this page. The editable Excel version is part of Pro.
Are my numbers uploaded?
No. The maths runs in your browser and nothing you type is sent to our servers. If you choose Email it to me, only the finished PDF is sent, to the address you give, and we delete it after 7 days.
Where does the rate come from?
From the IRS page on standard mileage rates, read on November 1, 2026 and linked on this page with the notice numbers. The box starts at the business rate for July 1 to December 31, 2026, and buttons let you pick the January to June 2026 rate or the 2025 rate.
What does the Excel download include?
Pro members can download a spreadsheet with your miles, trips and rate in cells and live formulas for total miles, the rate per mile and the amount. Change a number in Excel or Google Sheets and every result updates.
Is this tax advice?
No. The results are estimates for planning. They are not tax, legal or financial advice, and the IRS rate is an optional standard. Ask a qualified adviser about your own situation.