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Freelancers

Project quote or estimate

Use this free fillable quote to set out what you will do, what it costs and how long the offer stands. The client signs the acceptance box when they agree.

3 free templates with a free account; every template with Pro.

Popular with freelancers. See PDF tools and templates for freelancers.

First page of the Project quote or estimate template

What this template is for

  • Pricing a new project for a prospect
  • Giving a fixed estimate with a clear scope
  • Getting a written yes before work starts

What is included

42 fillable fields and 2 signature areas, on US Letter paper.

Details

  • Your name or business
  • Quote number
  • Quote date
  • Your email
  • Your phone
  • Valid until

Prepared for

  • Client name
  • Client email
  • Project name

Scope of work

  • What is included
  • What is not included
  • Timeline and milestones

Pricing

  • 6 rows of: Description, Qty, Rate, Amount
  • Subtotal
  • Tax
  • Total estimate
  • Payment schedule

Acceptance

  • Client date
  • Your date

How to use it in 3 steps

  1. Open it

    Choose Use this template and sign in with your email. The template opens straight in our Fill PDF tool, with no download needed. You can also download the PDF and open it in any PDF reader.

  2. Type into the boxes

    Click a box and type, or tick a checkbox. Write the scope in plain sentences. What is not included is as useful as what is.

  3. Sign and save

    Save the finished file. To sign it, open it in Sign PDF, or print it and sign by hand. Your file stays on your device the whole time.

Useful next: Fill PDF, Sign PDF.

Questions about this template

Is a quote the same as a contract?

Not by itself. A signed quote shows what both sides agreed on price and scope, but for larger jobs pair it with a services agreement.

How long should a quote stay valid?

Thirty days is common. Type whatever date suits you in the Valid until box.

Is this template free?

Yes, with a free account. A free account is just an email address and no card, and it includes 3 different templates, counted in total rather than per month. Pro, Lifetime and Team unlock every template.

What happens after my free templates?

A template you have already used stays yours to open again. For a new one, Pro unlocks every template, plus unlimited tasks.

Does PDFinish see what I type?

No. The template opens and fills in your browser, and the file stays on your device. We never upload it.

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