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Move-in and move-out inspection checklist

This free fillable inspection checklist records the condition of each room when a tenant moves in and again when they move out. Both sides sign, so there is a clear record if the deposit is ever questioned.

3 free templates with a free account; every template with Pro.

Popular with landlords. See PDF tools and templates for landlords.

Template for general use. Not legal advice. Laws vary by state; check your local rules or a lawyer.

Wording last reviewed by the PDFinish team on . This is not a review by a lawyer.

First page of the Move-in and move-out inspection checklist template

What this template is for

  • Recording condition on the day keys are handed over
  • Comparing condition at move-out
  • Settling deposit questions with a written record

What is included

42 fillable fields and 2 signature areas, on US Letter paper.

Details

  • Property address
  • Unit
  • Tenant name
  • Landlord name
  • Move-in date
  • Move-out date

Entry and hall

  • Entry and hall move-in condition
  • Entry and hall move-out condition
  • Entry and hall notes

Living room

  • Living room move-in condition
  • Living room move-out condition
  • Living room notes

Kitchen

  • Kitchen move-in condition
  • Kitchen move-out condition
  • Kitchen notes

Dining area

  • Dining area move-in condition
  • Dining area move-out condition
  • Dining area notes

Bathroom 1

  • Bathroom 1 move-in condition
  • Bathroom 1 move-out condition
  • Bathroom 1 notes

Bathroom 2

  • Bathroom 2 move-in condition
  • Bathroom 2 move-out condition
  • Bathroom 2 notes

Bedroom 1

  • Bedroom 1 move-in condition
  • Bedroom 1 move-out condition
  • Bedroom 1 notes

Bedroom 2

  • Bedroom 2 move-in condition
  • Bedroom 2 move-out condition
  • Bedroom 2 notes

Closets and storage

  • Closets and storage move-in condition
  • Closets and storage move-out condition
  • Closets and storage notes

Exterior and patio

  • Exterior and patio move-in condition
  • Exterior and patio move-out condition
  • Exterior and patio notes

Keys and meters

  • Keys and remotes given
  • Keys and remotes returned
  • Meter readings (move-in)
  • Meter readings (move-out)

Signatures

  • Move-in date signed
  • Move-out date signed

How to use it in 3 steps

  1. Open it

    Choose Use this template and sign in with your email. The template opens straight in our Fill PDF tool, with no download needed. You can also download the PDF and open it in any PDF reader.

  2. Type into the boxes

    Click a box and type, or tick a checkbox. Take dated photos as you go and mention them in the notes. Short, specific notes beat general ones.

  3. Sign and save

    Save the finished file. To sign it, open it in Sign PDF, or print it and sign by hand. Your file stays on your device the whole time.

Useful next: Fill PDF, Sign PDF, Merge PDF.

Questions about this template

Do I fill in both columns at once?

No. Fill the move-in column at the start. Save the file, then open it again at move-out and fill in the move-out column.

Can I attach photos?

Not inside this form. Keep dated photos alongside it, and refer to them in the notes boxes.

Is this template free?

Yes, with a free account. A free account is just an email address and no card, and it includes 3 different templates, counted in total rather than per month. Pro, Lifetime and Team unlock every template.

What happens after my free templates?

A template you have already used stays yours to open again. For a new one, Pro unlocks every template, plus unlimited tasks.

Does PDFinish see what I type?

No. The template opens and fills in your browser, and the file stays on your device. We never upload it.

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